Setting Up Your Email in Outlook

Posted by Jason Brown on Monday, April 21.

This tutorial will take you through the steps to set up Microsoft Outlook for your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

  • Step 1: In Microsoft Outlook, select Tools > E-mail Accounts from the top menu.
    Step 1

  • Step 2: On the E-mail Accounts wizard window, select "Add a new e-mail account" and click Next.
    Step 2

  • Step 3: For your server type, select "POP3" and click Next.
    Step 3

  • Step 4: On the Internet E-mail Settings (POP3) window, enter your information as follows:
    Step 4

    Your Name
    Enter your first and last name.

    E-mail Address
    Enter your e-mail address.

    User Name
    Enter your full e-mail address (ie, ).

    Password
    Enter the password you set up for your e-mail account.

    Incoming mail server (POP3)
    Enter mail.yoursite.com for your incoming mail server (replace yoursite.com with your domain and extension).

    Outgoing mail server (SMTP)
    Enter mail.yoursite.com for your outgoing mail server (replace yoursite.com with your domain and extension).

  • Step 5: Click More Settings. On the Internet E-mail Settings window, select the "Outgoing Server" tab.

  • Step 6: Select "My outgoing server (SMTP) requires authentication."

  • Step 7: Select "Log on using" and enter your user name (your email address) and password.
    Step 7

    NOTE: Some Internet Service Providers (ISPs) block outgoing mail unless it is sent through their servers. If you find yourself unable to send outgoing mail, you may need to change your Outgoing Mail Server to their server (ie., smtp.broadband.rogers.com) and change your "Log on using" username and password to your respective username and password with ISP. This is usually and your webmail password.

  • Step 8: Select the "Advanced" tab and confirm that the "Outgoing server (SMTP)" port is set to 25 or 26.

  • Step 9: If you want to be able to still access your email from the web or from another computer at another time, check the "Leave a copy of messages on the server" and configure how long you want it left there. We recommend no longer than 30 days, otherwise your mailbox might get too full.

  • Step 10: Click Next.
    Step 10

  • Step 11: Click Finish. You're Done!
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